Student Groups - Helpful Links and Event Planning Tips
Event Detail Sheet - form that indicates the specific details of your event including: set up, technical equipment needs, and catering orders. Please note that this form is to be filled out after the room is reserved.
Catertrax - All catering orders must be placed by your Conference and Events Coordinator.
Space Grid - Maximum capacities of event spaces on campus; they are based on the rooms used in each configuration with no additional furniture or equipment in the room. Added furnishings and/or equipment will reduce room capacity.
Room Gallery - Pictures of event spaces on campus.
Find Your Coordinator - List of groups and their corresponding CESO representative.
Campus Event's Calendar - Before you book, check to see what may be available that day, and what may be already scheduled for that day.
I received my space reservation back, but
now I need to make changes, who do I
Once you have received a space reservation/confirmation back from reservations, any changes that need to be made must go through your Conference and Event Coordinator. You may reference the CESO website to determine who your CESO coordinator is.
Do I need to fill out a form if I just want
to reserve a table, window space or bulletin
Yes, these places are limited and can be reserved like any other space on campus.
How do I know who my assigned Coordinator
Please visit our homepage: http://www.bridgew.edu/Conferences/, and click on "Find Your Coordinator" on the left side of the page for a listing of Departments/Groups and Coordinators. Your event may be assigned out to an Event Planner. Once that Event Planner contacts you about your event, any information regarding that specific event should be sent directly to the event planner.
I've received a tentative confirmation. Does
this mean that all of my requests have been
While a tentative confirmation confirms the date, time & space you requested, you must work with your CESO Coordinator to review your event's details and discuss your requested resources/setups. All resources are confirmed through your coordinator. Note that changing dates/times or resources can impact your program, so please be sure to work closely with your coordinator to ensure changes can be made to your reservation.
I have a contract/rider with an outside
vendor for my event. Do I need to notify
Absolutely, yes! In fact, you should always contact CESO before entering into an agreement or placing an order with a vendor. CESO must verify that the logistics are feasible and that the college can provide what the document/s stipulate. This is to ensure your event will run smoothly and that you can fulfill your contract/rider.
Why do I need to tell you what I want for a set-up on the reservation form?
In order to provide you with the requested resources CESO needs to reserve the room ahead of time to complete the set-up, audio/visual needs, as well as time after the event to take everything down. Without this allotted time, certain requests are not possible.
Last Modified: September 21, 2010