Event Reservation Request

   (BSU Faculty, Staff & Students Only)

Please complete all fields in this form, then click on the SUBMIT button below to email your information to the Conference and Event Services Office. We will check room availability and contact you with a confirmation.


Please do not make any meeting arrangements until you receive our confirmation.

 

Contact Name
First               Last

Sponsoring

Department /Org.

Campus Address
Campus Phone
Full E-Mail Address

.

.
You must provide a complete e-mail address, including the "@bridgew.edu", in order to receive a read receipt.


Event Name

Please Note:  This event will be published on the University’s web-based calendar unless you check this box:  DO NOT PUBLISH

..

(This applies to Webviewer only)
Event Description
Please Note:  The description you provide will be visible to all who view the event on the web calendar and can include web and email addresses.  You may also elect to not provide a description.
Event Type
 Meeting        Meal              Social

Workshop    Lecture        Athletic     Performance

Other

........

 

Preferred Date

 

Alternate Date(s)

.

Multiple Date(s)

 

(if Preferred Date is unavailable) 

 

(Only if this is a recurring Event/Meeting) 

Please Note: If your recurring Event/Meeting requires different times, you will need to fill out a separate reservation.

 

Please consult the 2011 - 2012 Holiday Schedule to avoid any potential conflicts that may impact your event.

Start Time
 am     pm
End Time am     pm
Access Time

am     pm

Please Note: For Events only, Access time is not available for Meetings.
Preferred Location
Alternate Location
Estimated Attendance
Attendance Type
 BSU Students                                                                     BSU Faculty/Staff
BSU Community (Faculty/Staff and Students)        Open to the General Public   

Food Service
and Catering

Yes     No

If Yes, please specify

Sponsor to Order        Request CESO to Order

 

Please Note:  The default is Sponsor to Order.  If Event Sponsor is ordering food, please do so through https://BSU.catertrax.com/ or contact Sodexho Catering at (508)531-2423.
Room Set-Up

Yes     No


If Yes, please specify

 
Please Note: Requested set-ups may not be possible in certain rooms/spaces. 

 

For more information about room setups and space capacities, please refer to http://www.bridgew.edu/Conferences/spacegrid.xls.  Taking the room as-is will greatly improve the chances of getting the requested space and time (due to reduced setup and takedown time).
Technology Yes     No

PowerPoint (or other computer projection)     Internet    DVD   Videotape   

Microphone         Webconference / Webcast / Webinar       Software Install

Regular Phone   Speaker Phone    Conference Phone (multiple people on line)    

Podium w/microphone (available in limited spaces)    

Other:
Parking

Yes     No

If Yes, please specify

 

Please Note: Parking spaces are not guaranteed.
Alcohol Service

Yes     No

If Yes, please specify

 

Please Note: Alcohol is allowed in limited locations on campus.

Please describe any special requests or additional comments:

      


By submitting this Event Reservation Request, as representative of the sponsoring organization, I have read, understand, and agree to abide by the policies pertaining to the use of campus facilities for the meeting(s) specified on this form. I understand that submission of this request does not guarantee approval of my meeting. Meeting space and resources are not confirmed until you receive a confirmation from the Conference and Event Services Office.

         

Last Modified: January 26, 2012