PUBLICITY AND PROMOTIONS
Campus Center Posting Policy
Chalking Policy
Posting in Other Buildings
External Posting Policy
Publicity Resources
Creating an Organization Web Page
Communicating to Those with Special Needs
 

 

Campus Center Posting Policy
1. Posters and/or announcements shall not be placed on walls, windows or doors within the Campus Center.

2. Posting within the Campus Center shall be limited to Bridgewater State College activities/events, except for General Announcements Bulletin Boards located throughout the building.

3. Campus Program Sponsors may post in the following Campus Center locations:

a. Their assigned bulletin boards

b. On wooden railings in the foyers and main stairwell, provided the announcement conforms with maximum size limitations.

c. Stanchions located throughout the building.

4. All postings must be date stamped at the Campus Center Information Booth and must be removed when the posting date has expired. A maximum of eight (8) posters may be stamped for Bridgewater State College activities/events and five (5) posters may be stamped for external postings. Postings on assigned bulletin boards are exempt.

5. Posters and banners within the Campus Center are limited to announcements about recognized College organizations or events. No personal announcements will be allowed, except as indicted in item 6 below.

6. The Campus Center may waive the ban against personal announcements for a defined time period when the need arises (i.e., student elections or fraternity/sorority recruitment). Requests to do so must be made to and first approved by the Student Involvement and Leadership Office who will define the appropriate time period.

7. Posters, announcements and banners cannot be larger than 36" by 36" and shall be attached to railings only with masking tape. No double-sided tape, staples or other method is allowed.

8. No poster or announcement should be placed within the Campus Center for events until the event location(s) has been secured through the Reservations Office.

9. All posters or announcements within the Campus Center must clearly identify the sponsoring organization and indicate if an admission charge is involved.

10. Each organization is responsible for removing its own postings immediately following the activity or event.

11. Material that is offensive or discriminatory in any manner may not be posted.

Failure to comply with this policy will result in immediate removal of posters/announcements and may result in denial of future posting privileges.

Campus Center Window Posting

1. Window Posting in the Campus Center is limited to the Ballroom Landing windows.

2. All requests for posting on the Ballroom Landing windows must be made at least 72 hours prior to the proposed beginning of posting, using a CESO reservation request.  Requests are reviewed and approved on a first come/first served basis.

3. The maximum time for posting is five (5) days prior to the event being advertised, including the day of the event.

4. Pipe and drape may be used to post a banner or sign in front of the Ballroom Landing window with the assistance of Campus Center staff after approval to post has been granted.

5. Students hanging an approved item in the widows must either have the Campus Center staff hang it for them or be supervised by a representative of OSIL. Offices hanging approved items in the windows must also either have the Campus Center staff hang it for them or have a full time staff member from their office hang it.

6. Banners and signs must be removed from the Ballroom Landing windows by Noon the next business day after the event.

Campus Policy on Chalking

  • Bridgewater State College organizations may chalk sidewalk areas to promote their activities in accordance with established advertising policies under the following guidelines:

  • All chalking must be done with water-soluble substances and should be removed by the organization within one week if the chalking does not wash away in the rain within that week.

  • Only ground level areas may be chalked.  Building walls, sculpture bases, etc. may not be used. 

  • Landings immediately outside building entrances and areas within 10 feet of building entrances shall not be chalked so as to prevent the chalk dust from being carried into buildings on shoes.

All student organizations must notify their Student Involvement and Leadership Office program advisor 1 week in advance of their plans to chalk.  The College reserves the right to charge organizations for the removal of any chalking which does not comply with this policy.


 Posting in Other Campus Buildings

Academic Buildings and Residence Halls

"Notice" as defined in this policy includes all information displayed on the various bulletin boards on campus and all non-bulletin board items, such as banners and posters.  Bulletin boards for use by the College community are located in Boyden Hall, Harrington Hall, Tillinghast Hall, Conant Science Building, Hart Hall, Art Building, Kelly Gymnasium, Maxwell Library, the residence halls and student apartments.  The Rondileau Campus Center has its own posting policy, please refer to in your manual. 

The purpose of these bulletin boards is to provide a vehicle by which notices can be posted by members of the College community and/or authorized community members regarding meeting notices, College events, and other information that may be useful for the community.  It is the policy of the College that the following guidelines regarding the display of notices be followed:

1. Notices shall be placed on bulletin board surfaces only, except when specific exceptions are granted (e.g. banners and posters), by your Program Advisor.  Painted walls, woodwork, windows, trees, poles, etc. shall not be used, including the wall area surrounding bulletin boards.

2. Publicity for an event shall not begin until the program planner has confirmation of space and all contracts (if applicable) are signed.

3. Banners, posters, and such other publicity shall not be displayed within buildings or exterior areas without the express permission of the Student Involvement and Leadership Office.

4. Notices shall not be placed on a departmental or otherwise assigned bulletin board without the permission of the department chairperson, office director, or his/her designee.

5. All notices are to be removed the next day following an event by the sponsoring organization.

6. The name of the sponsoring organization or individual must appear on all notices.

7. The College reserves the right to remove any and all publicity from College property without notice.

8. Publicity must be displayed with good intent and must not conflict with the mission and goals of the College community.  For example, unacceptable publicity shall include, but not necessarily be limited to:

·        Any notice that attempts to defame the character of any organization, person, or group of persons.

·        Any notice that attempts to incite physical or psychological harm to any person or group of persons.

·        Notices that are considered by the President, responsible Vice President, or responsible area Director to be lurid or lewd in nature.

·        Notices that use profanity.

·        Notices that attempt to mislead such as through omission or misrepresentation.

·        Notices that illustrate or promote the use of alcohol or illicit drugs.

External Postings

External posting of banners by student organizations is not permitted on campus without the expressed, written consent of the Director of Student Involvement & Leadership or her designee.  Banners posted without prior approval will be immediately removed.

Publicity Resources on Campus

The following resources are available for all recognized student organizations.

WBIM radio station broadcasts all public service announcements (PSA's) from student organizations and College departments free of charge.  To initiate the process, obtain a PSA form from the Student Involvement and Leadership Office, fill it out, and then return it to the Student Involvement and Leadership Office for processing.  PSA's should be submitted at least one week in advance of the time the PSA is to be aired.

The Comment student newspaper will print, space permitting, all advertisements from student organizations and College departments free of charge.  If space does not permit, the Editor-In-Chief will decide which ads will be printed in any particular issue.

All campus organizations and departments may list, free of charge, upcoming events in the Calendar sections of the newspaper.  All information should be submitted directly to The Comment.

 Student Involvement and Leadership Office web page and calendar -- All campus organizations may submit information regarding upcoming events to the Student Involvement and Leadership Office to be included on their web page and/or calendar.  This information should be submitted at least two weeks in advance of the event.

Email Accounts -- All student organizations may request the creation of an electronic mail account for their group.  This assures that your organization mail will not go to one individual, but can be accessed by various members of your group from year to year.  If you are interested in applying to open an account, please see your Program Advisor.

Campus Television Network -- Telecommunications staff in the Moakley Center maintain notices of campus events on the cable channels assigned to the college.  For more information, please contact x6157.

Campus Life staff will provide assistance to student groups that would like a web page. Read creating a web page for your student organization for basic information.

Channel 71 is assigned to conference and event information, and is maintained by the Campus Center Office, room 111.  Bring announcements of approved student events to room 111, attn: Jim Hallenbeck, or email Jim Hallenbeck at least 10 days in advance -- the calendar is updated weekly.  You can include a simple graphic related to the event if you have one.  The Channel 71 event calendar shows on the television monitors in the Campus Center and other locations.

The Electronic Display Board, in front of the Campus Center, is available for headline announcements of events and student recognition.  Space is limited on the board.  Bring announcements of approved student events, at least 5 days in advance, to room 111, attn: Jim Hallenbeck.

Communicating to Those with Special Needs

It is important that all persons with special needs are accommodated at any event or program constituents sponsor (including all department, program, College, or student events). The following statement should appear in all appropriate materials that promote events, such as newsletters, invitations, brochures, or posters.

Persons with special needs may make arrangements for accommodations by calling (name of person/department) at (phone number) by (deadline date for request).

If a request is received from someone with a special need, BSC groups may call the Disability Support Services Office, ext 1214, for consultation on how to provide accommodations.

 

 

 

Last Modified: December 29, 2008