CART

Travel Grant

Funding, up to $1,240 for those qualifying as active contributors, or $680 for attendees, is available for one trip per fiscal year (July 1-June30.)  This grant is intended to help faculty and librarians contribute to and learn from their respective professional communities by attending professional conferences and other professional events, including academic conferences, giving invited lectures, or participating in academic workshops or training.  Refer to "Guidelines" below for details.

Awards are given on a rolling basis.

• Travel Grant Applications are received and reviewed on a rolling basis.  Applications received Monday through Friday of any given week will be reviewed the following week. Applicants are notified of the decision via email no later than the Friday following the review week.

• The university policy requires that all travel arrangements for airfare, trains, hotels, etc. be made through  through the Travel Office, Ext. 2537.

• Travel Grant

  Guidelines

  Budget Worksheet (formulas included)  Can be used to factor *total* expenses to include on #4 of application.  This form no longer needs to be submitted with travel grant application.

  BSU Travel Expense Reimbursement Voucher  (formulas included)  After travel, use to submit for all expenses for which you are seeing reimbursement.  DO NOT included those expenses prepaid by the university.

   

          Submit the original and two copies of the following:

  • Application

  • Request for Travel Approval_EV  (Electronic Version  Please note: this form cannot be accessed from off campus.)

  • Request for Travel Approval_PV (Paper Version)

 The CART Travel Grant Committee practices principles of fiscal responsibility and reserves the right to limit reimbursement to

  usual and  customary costs as outlined by the Trust Fund Guidelines.

  CART cannot reimburse expenses when a trip has been cancelled.

IMPORTANT

• University procedure requires the Request for Travel Approval form be completed PRIOR to dates of travel; and the dates entered on the form be inclusive of ACTUAL DATES traveling (e.g., dates on itinerary - inclusive of weekends, holidays, etc., if  applicable).  

• It is the responsibility of the traveler to forward this form for all required signatures and to the purchasing department..

• CART cannot accept grant application packets without a copy of a completed Request for Travel Approval form - ALL  SIGNATURES IN PLACE - including PURCHASING DEPARTMENT.

  Please note:  Including ALL funding sources at the time of application will help to facilitate a timely reimbursement.