The Written Exchange Agreement

Historically, exchanges at Bridgewater State University have been established at the college level where a faculty member knows the institution and colleagues abroad.

The following is suggested as a procedural guide for establishing a written exchange agreement. Consider these elements in order to avoid misunderstanding and to support the successful completion of an exchange.

Preamble

This initial section identifies the parties involved in the exchange, their commitment to the program, and a rationale for the agreement. This section can include mutual objectives and expected benefits.

Procedural Elements

Include each of the following components:

• Identify the language(s) of formal communication and instruction.
• Specify the duration of agreement: date effective and proposed termination. Note probation or renewal period if applicable.
• Describe provisions for renewal and renegotiation. Specify conditions and means of notification. Identify plan for regular mutual review and evaluation.
• Indicate method of announcing, publicizing, and recruiting exchanges.
• Identify the method for terminating the agreement, including release clause, with a specified time period between notice and withdrawal from the program.