This BSU Student Handbook is a guide to student's rights, responsibilities and resources.
Guidelines apply to the use of any college building, grounds, classrooms, etc.
Reservations for use of any part of the campus (buildings or grounds) for non-class purposes must be made through the Conference and Event Services Office (CESO) in Campus Center, room 108. All requests for space for class purposes must be processed through the Office of the Registrar.
Reservations are actually "requests for use of facilities" until approved. All reservation requests should be made via the online reservation form located on the CESO webpage at www.bridgew.edu/conferences/. Please keep in mind the facilities you book for programs should be accessible to those with disabilities. You may be required to provide sign-language interpreters for the program at your expense should such services be requested by someone attending the program.
All events would be categorized as Tier I, II or III. Tier I events are those defined by the university administration as fundamental to the core mission of the institution. Tier II events re-occur annually and are consistently scheduled at predictable times of the year based on their purpose or audience. Tier III includes all events not classified as Tier I or II. Generally they will be scheduled on a first-come/first-served basis after Tier I and Tier II events have been scheduled.
Upon approval of the request, a member of the CESO staff will contact the program sponsor to discuss the program and ensure that all necessary details are arranged. CESO can provide you with a wide range of assistance in planning your event from initial planning to final execution, including audio/visual needs, signs, name tags, parking passes and other special needs. CESO requires advance notice to provide most services, so please try to plan accordingly. Some charges apply for materials used in some services. Contact the Conference and Event Services Office at 508.531.6139 for further details.
Depending upon the type of program you are planning, services may be required that also involve labor charges. As the program sponsor, you are expected to build these charges into your budget. The staff of the CESO may provide assistance in arranging for food services that can be billed to the sponsor directly by the campus food service company.
Contact the Conference and Event Services Office for additional details or stop by to pick up a brochure which outlines the planning process, services and the procedures involved in implementing your program. Student organizations should contact their assigned program adviser in the Office of Student Involvement and Leadership. More information is also available at www.bridgew.edu/conferences/.
Last Modified: April 18, 2013