Purchasing Object Codes

REGULAR EMPLOYEE RELATED EXPENSES 1101
1101 Out of State Travel  
1102 In State Travel  
1104 Tuition reimbursement or payment
1105 Registration Fees conferences, training, retreats (use 1419 if an entry fee)
1106 Membership Dues & Licensing Fees Individuals only
1107 Housing Allowance Payments made directly to employee  
1108 Clothing Allowance Purchase or cleaning of work related clothing (Police)  
1109 Employee Recognition for authorized depts.: awards, i.e.. Pride and Performance  
ADMINISTRATIVE EXPENSES - 1400
1401 Office & Admin Supplies consumable supplies: pens, paper products (printer & copier paper) desktop commodities, books for the office, film & film developer, ID cards. ADP supplies:  cable, discs, forms, ribbons, continuous-feed paper, zip drives  
1402 Printing SUPPLIES toner, developer, ink, FAX cartridges, photocopying, all printing related supplies (excluding paper)  
1404 Printing EXPENSES business cards, stationary, printing orders, binding (requires Public Affairs prior approval)  
1406 Postage stamps, meters, overnight mail & express mail  
1408 Telephone Expenses basic monthly charges, including tolls, monitoring & cellular  
1409 Licenses for Software software packages, upgrades, licenses IT approval required
1412 Subscriptions periodicals, newspapers, law books, journals.  Memberships by departments, on-line services  
1413 Advertising cost of advertising in newspapers, TV, periodicals, radio  
1414 Exhibits/Displays souvenirs, flags, banners, badges, tags, key chains, trophies, promotional material, flowers  
1415 Bottles Water    
1419 Licenses, Fines incurred by department only! Entry fees, towing, reimbursements to students, inspection stickers, permits  
1422 Hospitality Costs food, beverages at college functions, lunches with outside guests, flowers for bereavement, recruitment travel (hotels, car rental, airfare, meals, rental of facilities) Use 1501 for Student social events  
1424 Donation/Memorial    
1477 Staples Desktop Delivery www.stapleslink.com  
FACILITY SUPPLIES & EXPENSES - OPERATIONAL - 1500
1501 Food, Beverage & Preservation provided to students see 1598 for Housing Programs  
1503 Kitchen & Dining Supplies    
1504 Drugs medicines, pharmaceuticals  
1505 Lab Supplies chemicals, testing material, gas cylinders, protective gear, also photography chemicals  
1506 Medical Supplies first aid, medical gases (B O C)  
1508 Toiletries & Personal Supplies personal hygiene: razors, toothbrushes deodorant  
1509 Clothing & Footwear    
1510 Facility Furnishing bedding, window coverings, area rugs, glass desk tops, blinds, signs, clocks AC/bulletin boards affixed to a wall <$100  
1511 Laundry & Cleaning items for operating a laundry or assoc with cleaning of state property, (brooms, mops, soaps, paper supplies)  
1513 Farm/Garden Expenses & Supplies fertilizers, trees, bulbs, stone dust, road sand, pesticides, seeds, flowers, etc.  
1516 Library & Teaching Supplies books, educations supplies, chalkboards, tickets for educational outings  
1518 Recreational/Social Supplies movie rentals, decorations, prizes, gift certificates, tickets for social functions, items for operation of recreational facilities  
1519 Manufacturing Supplies gloves, safety glasses  
1525 Maintenance & Repair Tools/Supplies electrical, plumbing, hardware, motor vehicle parts, small tools: electric or manual, groundskeeping tools, etc.  
1526 Floor Covering wall to wall coverings, tiles, etc.  
1527 Law Enforcement Supplies e.g.:  ammunition, badges, handcuffs, etc.  
1528 Wholesale items purchased for purpose of resale to departmental retail establishments (candy, tobacco, food & beverages)  
1598 Res Life & Housing & Student Programs all inclusive  
ENERGY EXPENSES 1600
1603 Electricity    
1605 Vehicle Fuel gas & diesel fuel purchased for State vehicles  
1606 Building Fuel used to produce heat, light, steam & power  
1607 HVAC Supplies filters, boiler treatment chemicals, freon  
1608 Water/Sewage water expenses & sewage disposal  
1611 Natural Gas    
CONSULTANT SERVICES 1700 (Contract Required)
1703 Info Technology Professionals employed to instruct, advise, train or develop computer programs or install  
1704 Advertising/Media Consultant persons who develop communication strategies & advertising programs for the media  
1705 Arbitrators / Mediators impartial parties hired to resolve controversial matters of dispute  
1706 Architects/Landscape Designers/Space Planners    
1708 Graphic Art Consultant/Artist    
1709 Attorneys to provide legal services  
1710 Auditors to examine & render opinions of financial accounts, contract compliance, etc.  
1712 Engineers to offer mechanical, electrical expertise, etc.  
1714 Health & Safety Experts    
1715 Honoraria fees given to persons for speaking or lecturing (may include flat fee which includes travel expense)  
1716 Researchers Scientists, archaeologists, etc.  
1719 Management Consultants    
1720 Medical Consultants dentists, doctors, nurses, dietitians  
1723 Program Coordinators to design, evaluate, coordinate, implement programs, workshops, conferences & establish criteria  
1728 Writers press releases, scripts, reports, newspaper copy  
1730 Performers / Entertainers    
1798 Consultant Travel & Expenses *Contract not required*  
OPERATIONAL EXPENSES 1900 (Contract Required)
1901 Accreditation Review cost associated with accreditation review of facilities & programs by professional standards boards (NCATE)  
1904 Art Models/Artwork    
1905 Athletic Services coaches, lifeguards, officiators, etc.  
1908 Info Tech Cabling to install & maintain telecommunications cabling  
1909 Cleaners/Janitors    
1910 Financial Services lock boxes, collection agencies  
1914 Transcription Services depositions, meetings, hearings  
1918 Exterminators    
1921 Hazardous Waste Removal costs for assessment, disposal and/or removal of hazardous wastes  
1923 Investigators / Inspectors    
1925 Lab Services Outside lab work (chemical analysis, blood screenings, etc.)  
1927 Laundry Services Outside services  
1928 Law Enforcement details provided by Local / State Police  
1929 Messenger / Mail Service delivery of goods, etc & mail preparation: sorting, stuffing, transporting to Post Office  
1933 Photography Service photographers  
1939 Rubbish Removal non-hazardous  
1940 Security Services to protect clients, workers, property  
1942 Interpreters for the Deaf    
1943 Snow Removal & Groundskeeping Services    
1944 Surveyors    
1946 Temporary Help Services to perform general office work  
1950 Instructors / Lecturers / Trainers people who provide instructional programs for departmental staff or the public  
1951 Translators / Interpreters oral/written word, Braille  
1956 Food Services persons who prepare & serve food  
1957 Work-Study payments to educational institutions who provide college students with part time employment - excludes payments to individuals  
1959 Movers    
1960 Licensed / Professional Tradespersons e.g.: plumbers electricians, carpenters, locksmiths, piano tuners, towing  
1998 Travel Expenses for Operational areas  
EQUIPMENT PURCHASES 2000 (items over $100)
2001 Info Technology Equipment telecommunications, equipment, software delivery with system, hardware, printers, phones IT approval required
2002 Educational Equipment used in teaching setting (microscopes, overhead projectors, lab equipment, tape recorders  
2003 Facility Equipment machinery, instruments, appliances  
2004 Motor Vehicles Includes passenger vehicles, trucks, lawn mowers - includes accessories  
2005 Office Equipment calculators, typewriters, fax machines, beepers  
2006 Photocopy & Printing Equipment    
2007 Office Furnishings partitions, lamps, lounge furniture, file cabinets, desks, chairs, floor mats  
2008 Telecommunication Equipment    
2009 Medical Equipment    
2010 Law Enforcement Equipment includes firearms  
2011 Heavy Equipment bulldozers, cranes, backhoes  
2012 Television Broadcasting Equipment for productions, etc.  
2013 Lawn & Grounds Equipment shredders, trimmers, snow throwers, compact tractors, chainsaws, tillers, lawn mowers  
EQUIPMENT LEASE - PURCHASE, LEASE, RENTAL & MAINTENANCE & REPAIRS 2100

LEASE PURCHASE
2101 Info Technology Equipment computer hardware, systems, peripheral equipment & telecommunications equipment IT approval required
2102 Educational Equipment    
2103 Facility Equipment such as machinery, instruments, appliances, modular units, storage containers  
2104 Motor Vehicles includes cars, trucks, vans, marine vessels, lawn mowers >60hp, vans, President's car  
2105 Office Equipment includes beepers  
2106 Photocopying / Printing Equipment duplicating & micrographics equipment  
2107 Office Furniture    
2108 Telecommunications Equipment    
2109 Medical Equipment x-ray machines, blood gas analyzers  
2110 Law Enforcement Equipment firearms, radar walkie-talkies, breath analyzers  
2111, 2112 & 2113   see 2011, 2012 & 2013 for descriptions (NOT USED)  

EQUIPMENT RENTAL OR LEASE
2121 Info Technology Equipment computer hardware, word processors, software, systems & telecommunications equipment IT approval required
2122 Educational Equipment microscopes, overhead projectors, lab equipment  
2123 Facility Equipment machinery, appliances, etc.  
2124 Motor Vehicles includes bus rental  
2125 Office Equipment beepers, fax & postage machines  
2126 Photocopying / Printing Equipment    
2127 Office Furniture    
2128 Telecommunications Equipment    
2129 Medical Equipment    
2130 Law Enforcement Equipment    
2131, 2132,2133   see 2011,2012 & 2013 for descriptions (NOT USED)  

MAINTENANCE & REPAIRS

REQUIRES CONTRACT OVER $2000
2241 Info Technology Equipment hardware, printers, word processors, maintenance of software, telecommunications equipment IT approval required
2242 Educational Equipment microscopes, projectors, etc.  
2242 Facility Equipment machinery, appliances, etc.  
2244 Motor Vehicles installation of parts and repair  
2245 Office Equipment beepers, fax machines, etc.  
2246 Photocopying / Printing Equipment    
2247 Office Furniture includes floor mats, partitions  
2248 Telecommunications Equipment    
2249 Medical Equipment    
2250 Law Enforcement    
2251, 2252 & 2253   see 2011, 2012 & 2013 for descriptions (NOT USED)  

PURCHASED SERVICES & PROGRAMS 2300
2303 Contracts payments for planned emergency services, such as an ambulance or standby  
2304 Bus Rental for Students    
2307 Tuition & Educational Fees tuition, dorm, board & incidental fees paid to enrich students in an established curriculum at an accredited institution  
2310 Grants    

CONSTRUCTION & IMPROVEMENTS OF BUILDINGS
MAINTENANCE OF INFRASTRUCTURE & LAND ACQUISITION 2400 CONTRACT REQUIRED
2401 Architects / Designers    
2402 Artists    
2403 Attorneys    
2404 Appraisers    
2405 Construction Management    
2406 Cost Estimators    
2408 Engineers    
2412 Testing Firms for soil & concrete, etc.  
2413 Survey Work    
2414 Hazardous Waste Removal Services    
2415 Building Construction    
2416 Land & Building Improvements maintenance, including building management maintenance systems and heating, air conditioning, ventilation & cooling systems.  Work required to restore or modernize a building that results in greater durability or extended life or to comply with code requirements, includes land-aeration, etc (not day-to-day maintenance)  
2418 Initial Furnishings & Equipment Purchases    
2419 Land Acquisition    
2429 Drilling Contracts    
Miscellaneous
2709 Student Stipends / Scholarships reimbursement to students for expenses incurred , educational assistance, book vouchers, fellowship payments  
0060 Parking Ticket reimbursement to the Town of Bridgewater  
0620 Misc Income Account An income account used to refund students who paid for tickets & then price was reduces (per Elaine in Budget). Also used for monies collected to pay for caps & gown for the Graduate Office.  

 

Last Modified: March 31, 2004