Travel and Hospitality/Food

Local Travel

Local travel (i.e., in Massachusetts or easily reached by car) should be estimated for College personnel as the total number of miles driven multiplied by the standard reimbursement rate for personal vehicle use. Click here for the current rate:  http://www.bridgew.edu/Fiscal/tfguide.cfm

In some cases, you may also need to include estimates for tolls, ferries, and parking expenses.

Long Distance and Foreign Travel

Long distance and foreign travel might include the following:  air fare, lodging, meals, taxi, bus fare, railroad fare, event registration fees, car rentals (car rentals require prior permission from the Vice President for Administration and Finance), etc. To help calculate your expenses while traveling, please consult the U.S. General Service Administration Per Diem rates both Domestic and Foreign.

Hospitality/Food

For any food services, you will need to calculate the per person rate by the number of people.  Prices differ depending on whether you will require coffee and snacks or dinner. Please refer to the following link and select the BSC Catertrax for more detail: https://bsc.catertrax.com/.

Last Modified: August 5, 2009