ePostcards to Employees

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This Week's ePostcard

SSTA Time Reporting Details: Reporting Leave Time and Prior
Pay Period Adjustments (ePostcard #3)

Self-Service Time and Attendance (SSTA) puts you in the driver’s seat when it comes to reporting time!

Reporting Leave Time

With SSTA you can enter leave time directly onto your timesheet. A list of common Time Reporting
Codes (TRCs), such as SIC (Sick Time Paid - Normal), VAC (Vacation Leave – Paid) and PER
(Personal Leave – Paid), is available in a drop down list on your timesheet to make it easy. Be sure to
follow your existing leave time pre-approval process.

To enter leave time you will need to:

1.    Login to the SSTA website

2.    Scroll down your online timesheet to confirm your leave balances

3.    Edit your timesheet information for the day on which you took leave, entering the number of hours of leave
and selecting the correct Time Reporting Code (TRC) from the drop down list.

4.    Click submit!

 Time Reporting Codes for Reporting Holiday Time

With SSTA, you need to report holiday time. You report holiday time the same way you report leave time.
The most commonly used time reporting code for holidays is “HLN.” Use HLN (Holiday Pay - Normal) to
report time off when a holiday occurs on a regularly scheduled workday and you are not required to work.
Other holiday TRCs may be available to you depending on your situation.

 Here is a quick review of the holiday TRCs and when they are used:

þ  HLN – Use HLN when a holiday falls on a regularly scheduled workday and you are not required to work.

þ  HWC – Use HWC when you are required to work on a holiday and will earn comp time in lieu of holiday pay.

þ  HLP – Use HLP in the rare situation where your agency has authorized you to receive additional pay when
the holiday falls on your scheduled day off.

þ  HOL – HOL is used for police officers and power plant employees only. HOL is used when your agency
has authorized you to receive both REGULAR pay and HOLIDAY pay while working on the holiday.

You can learn more about TRCs in the online learning courses, job aids, and posters that will be available
at your work location.

Making Prior Pay Period Adjustments           

With SSTA, you can adjust your reported time up to one pay period in the past. This feature makes
correcting timesheet inaccuracies easy.

To make an adjustment you will need to:

1.    Login to the SSTA website

2.    Click “Previous Week” to navigate to the relevant date(s)

3.    Make the desired change to your timesheet, updating hours or time reporting codes

4.    Click Submit!

 Keep in mind your time approver will need to approve any changes to your timesheet.

 

Online Learning

New online learning courses for both employees and time approvers will be available the week of
October 15th.

Upcoming Courses Include:

• Reporting Time with Labor Distribution (punch & reported timesheet users)
• Approving Time with Labor Distribution (approvers)
• Time Entry for 24/7 employees

While new courses are being developed, visit www.bridgew.edu/ssta/training and view existing online
learning courses to get a basic orientation to time entry and approval with SSTA. Please complete the
Interactive Training as soon as you can to be prepared for the November rollout.

 

In the meantime, the MassHR Project Team welcomes your feedback and questions!

Review our Frequently Asked Questions at www.bridgew.edu/ssta to see if your question may have been
answered, or email us at Attendance@bridgew.edu.

 

Previous ePostcards Self Service Time & Attendance Postcard #1 Self Service Time & Attendance Postcard #2 Self Service Time & Attendance Special Edition Self Service Time & Attendance Postcard #3

Last Modified: October 4, 2012