New Staff Resource Page

TOPIC	INFORMATION SOURCE	PHONE/CONTACT
Academic Calendar	The Office of Academic Affairs & Registrar's Office develops the annual academic calendar and submits it for approval through the College governance process. A copy of the current calendar can be obtained from the link below. http://www.bridgew.edu/Registrar/ACal.htm	Ext. 1295
Administration and Finance Division	A number of administrative forms, policies and procedures can now be found from the A& F Policies and Procedures page. Click the link below to view what is available in this one location. http://www.bridgew.edu/AdminFin/policiesforms.cfm
Affirmative Action	The Office of Affirmative Action/Minority Affairs develops policies and procedures and has overall responsibility for providing leadership, coordination, and oversight of the College's affirmative action/equal opportunity/minority affairs initiatives.	Ext. 1241
Authorized Signature	An authorized signature form is needed by the department head to approve purchases and other fiscal matters. Contact the Fiscal Affairs Office to complete a form or to add or remove authorized signatures.	Ext. 1217
Banner Training	Training is required for staff in order to gain access to the financial management system and student information system among others. Contact IT to register for the next available training. http://it.bridgew.edu/Banner/training	Ext. 1236
Benefits for Employees	New employees should meet with the Benefits Manager in Human Resources to learn about the College benefit package and complete the required paper work. For information or to set up an appointment contact Dorothy Grosswendt in Human Resources at ext. 1324. Each spring there is an open enrollment period where all employees can make changes to their benefits plans. Watch for e-mails during the spring semester. Click here for the a summary of benefits for college employees.	Ext. 1324
Board of Trustees	Information about the College's Board of Trustees and upcoming meetings can be found on the web page at http://www.bridgew.edu/Trustees/ . For additional information please call Suzanne M. Zaloga, Staff Assistant for the Board of Trustees, Boyden Hall Room 217. BOT meetings are open to all.	Ext. 1701
Bookstore Discounts	Our contract with Follett's Bookstore allows campus employees to purchase items at the BSC Bookstore at a 10% discount. The contract also offers a discount of 20% on all interdepartmental supplies. For information about bookstore hours, staff and faculty discounts and ordering materials visit BSC Follett's Bookstore located in the East Campus Commons. BSC bookstore link: http://www.bsc.bkstr.com	Ext. 6198
Budget	The Division of Administration and Finance provides a number of policies, procedures and forms that guide the budget and other fiscal processes. Check out the Administration and Finance web site for details.	A & F: Ext. 1207 Budget: Ext. 2051
BSC Business Cards	Business cards are ordered through our state contract with Staples along with other customized printing including letterhead, envelopes, etc. Your office support staff who manages the budget can most likely assist you in setting up and ordering your personalized business cards. The web site link and access information are provided below www.staplesprint.com User Name: Bridgewater Password: College	Purchasing Ext. 1211
Campus Maps & Directions	Campus Virtual Tour http://www.bridgew.edu/Tour/ Campus Maps http://www.bridgew.edu/campusmap/ Campus Directions http://www.bridgew.edu/directions.cfm
Campus Directory & Local Phone Book	An online campus directory is updated periodically by the Office of Public Affairs and can be accessed at http://www.bridgew.edu/search.cfm . For a copy of the local Brockton phone book (covering Easton, Avon, the Bridgewater's, Stoughton & Sharon) stop by the Campus Post Office in the basement of Tillinghast Hall. You may also want to try www.switchboard.com to access white and yellow page directory information.	Public Affairs Ext. 1335
Cell Phones	Cell phones are available to staff in support of their job responsibilities. Cell phones are to be used to support the day-to-day operation of the college, emergencies, after hour's coverage, special events, and travel. In order to purchase a phone and phone service you need to complete a Cell Phone Request form from the Telecommunication Office in Boyden Hall. Formal approval is required by your department head and/or area Vice President. Not all requests for cell phones are approved.	Ext. 2499
Central Receiving	The Central Receiving and Inventory Management Department is responsible for receiving all equipment and furnishings shipped to the college, the campus inventory, movement of equipment throughout the campus, storage of surplus property, the monitoring of photocopy and fax machines, and the coordination of repairs of office equipment. To place a work order for moving equipment and furnishing use the online work order form at: http://www.bridgew.edu/SpecialProjects/workorder.cfm	Ext. 1362
Children's Center	The Center is designed to serve children of students, faculty and staff at Bridgewater State College, but also accepts children from the greater Bridgewater community if space allows. The center has a maximum capacity of 30 children from ages 2 years 9 months to 6 years. The program's sliding fee scale is based on family size and income. For details contact the Director, Nancy Clark at ext. 1244 http://www.bridgew.edu/ChildrensCenter/	Ext. 1244
College Catalog & Student Handbook	The College Catalog is provided to all faculty and staff each year. Additional copies can be obtained from the Registrar's Office or ordered on the web. http://www.bridgew.edu/Catalog/ The Student Handbook produced by the office for Student Affairs is available to faculty and staff on the college web page at http://www.bridgew.edu/Handbook/ The handbook provides students with College policies and procedures as well as information on important campus resources.	Registrar's Office: Ext. 1231 Student Affairs: Ext. 1276
College Events	The following web page lists important links to a variety of college related events. http://www.bridgew.edu/Calendar/
Community Announcements	Community Announcements allows BSC's faculty and staff community to share information. This system reduces campus e-mail traffic by gathering messages and summarizing each day's posts into a single daily email. Users can also navigate through this site to view recent and archived messages for up to thirty days after they are posted. To use the system click here. A separate Student Community Announcement system is also available.
Community Resources	The Community pages of the College web site provides links to local and regional resources including local news, weather, newspapers, state government, etc. http://www.bridgew.edu/Community.cfm
Conference and Event Services	CESO works with faculty and staff who plan to host events and conferences on campus to provide "one-stop shopping" for arrangements (including facility setup, media support, food services, transportation needs, and security), and helps insure a successful presentation of the college to the conference guests. An on-line reservation form and a special resource document for Planning Meetings and Events can be found on the CESO web page: http://www.bridgew.edu/Conferences/	Ext. 6139
Commencement Volunteers	Each year the College has two Commencement ceremonies, one in January and one in May. Student Affairs staff and other college employees are asked to assist during graduation to instruct, assemble, and seat graduates. The Student Affairs Office will be in contact with directors in the Division to help staff the event and recruit additional volunteers from your area.	Ext. 1276
Connect Card	The Connect@BSC Card is the official Bridgewater State College identification card. The Connect Card is a multi-purpose card that can be used for library privileges, building access, as a debit card, and as a meal ticket. For details contact the Parking & Connect Card Office or review the web site http://www.bridgew.edu/PSCC/	Ext. 1747
Contracts Policy revised 2-8-08	By policy, all contracts must be reviewed and, if approved, signed by a specific college officer, depending upon the value of the contract. Contracts with a total value of $1,000 -$100,000 need to be reviewed and approved by the Associate Vice President for Fiscal Affairs. Contracts from $100,000 to $250,000 need to be reviewed by the Assoc. Vice President for Fiscal Affairs and approved by the President. All contract over $250,000 need to be reviewed by the Office of Fiscal Affairs and the President before considered for approval by the college's Board of Trustees. This also applies to all non-dollar value contracts and agreements that may result in a future financial obligation or gain to the college, including but is not limited to rebates, incentives, complimentary services, or future monetary considerations. Current forms are available on the Purchasing Dept web site. Please contact Associate Vice President Darlene Costa-Brown if you have questions about this policy or a particular contract or agreement.	Ext. 1207
E-mail & setting up a USER account	In order to get an e-mail address you need to set up a user account through the IT dept. The link below highlights what you need to do and the forms to complete. http://it.bridgew.edu/Support/FacultyGuide/UserAccounts/ISAccountInstruct.cfm	Ext. 2555 itsupport@bridgew.edu
Employee Handbook	An employee handbook is provided to each new employee from the Human Resources Office and a copy is located on the web at http://www.bridgew.edu/HR/handbook/	Ext. 1324
Equipment Furniture and Technology Purchases	Funds for purchasing equipment and furnishings are approved and funded by your area vice president as funds permit. Contact the IT dept for details on replacement and new computer purchases.	Info Tech Division Ext. 1778 Mary Rose Guillette
Facilities Work Order Requests and Project Requests	If you need to place a work order for repairs or other maintenance related issues you can call the Facilities Dept Customer Service line at ext. 1296 or complete an on-line request http://www.bridgew.edu/Facilities/WorkReq.cfm Please note: The Office of Residence Life & Housing has it's own on line facilities work order for work orders related to residence halls only. For larger projects and construction, contact the Office of Facilities Management & Planning to complete a Project Request Form.	Facilities Ext. 1296 Facilities Management & Planning Ext. 2750
Fitness Center & Kelly Gymnasium	Employees may join the fitness center at the Tinsley Center. Call 508-531-2973 or visit the website http://www.bridgew.edu/Athletics/htm/tour/tinsleycenter.cfm for information about schedules, equipment, facilities and membership fees. At no charge employees can use the fitness center gym and open track. Employees can also make use of the gym, pool and weight room at the Kelly Gymnasium on the West Campus.	Ext. 2973
Food Service and Catering	Sodexho Management Services is the College food services vendor. For details on where you can eat a meal on campus, catering services, the catering guide, hours of operation and meal plans options visit the Food Services web site. If you are planning a meeting or event a copy of the on-line catering guide called "Catertrax" is linked on the Sodexho web site.	Ext. 2164
Graduate Assistants	If you currently have graduate assistants in your department the funds would be located in your 1200 object code. If you are interested in requesting funds for a graduate assistant you should meet with your supervisor for approval. The School of Graduate Studies oversees the graduate assistant program. For details including application forms, pay and benefits visit the SoGS web site.	Ext. 1300
Help Desk (IT)	The IT support desk is a service provided by the User Support Division providing professional, first-line assistance for faculty, administration, staff and students via telephone, email, appointments, and walk-in support. For a list of licensed software that staff can install at home call ext. 2555 for details. For Computer Support: By Phone: Call x2555 to report problems, request on-site technical classroom support, and receive first-tier technical support for common problems. Via Web: Report problems and request on-site support by logging problems directly into our computer system using our new user-friendly web interface found at http://printerhost/helpdesk Via E-mail: Receive answers to common computer-related questions by e-mailing our Support Center at itsupport@bridgew.edu Walk-in Support: Drop by one of the IT Support Centers located on the ground floor of the Maxwell Library and the first floor of the Moakley Center for convenient computer support on both sides of campus. View their current hours of operation.	Ext. 2555 itsupport@bridgew.edu
Hiring Search Process	The Hiring process for college full and part-time employees begins with the Office of Human Resources. Contact the Asst. Vice President for Human Resources for details. The HR Office will provide you with search process guidelines, forms and procedures. An online web site now helps coordinate the posting and hiring process. Position listing are available at http://www.bridgew.edu/hr/Joblist/	Ext. 1324
Human Resources Forms	The Human Resources Office has made a number of downloadable forms available on their web site including: Affirmative Action Forms, Union Evaluation Forms, Change of Address, Employment Forms, Industrial Accident, Leave Requests, Tuition Remission, Attendance Forms and many others. To see the list of forms click this link http://www.bridgew.edu/HR/forms.cfm	Ext. 1324 humres@bridgew.edu
Housing Database	A Faculty/Staff Housing Database is maintained by the Office of Commuter Services. If you are a faculty or staff member looking for housing check out our database of housing options: Post a listing or Search listings	Ext. 2639
Inclement Weather	When the College closes for weather and other emergencies the following web site outlines the policies and procedures and where to get information from local TV and radio stations. School cancellations and announcements are broadcasted at (508) 531-1777. Inclement weather web page.	(508) 531- 1777
Institutional Data	The Colleges Institutional Research Office maintains statistics on a variety of campus data. Before completing that next survey, check the Institutional Fact Book which is available on the web at http://www.bridgew.edu/Depts/IR/ .	Ext. 1704
IT Training Sessions	Through out the year the Information Technology department offers training workshops on a variety of areas. These sessions are advertised on their departmental web site. IT Support and Training Sessions Info	Ext. 1236
IT Project Request	To request an IT project, you must complete an on-line project request form. Click the link below to access the form. http://it.bridgew.edu/CIS/ProjectDB/	Ext. 1236
Key and Card Request	All key and building card access requests need to complete a request form. Information can be obtained at the following web site. http://www.bridgew.edu/Facilities/keyreq.cfm	Ext. 1296
Leave Request	To use holiday, personal or vacation time APA members must complete a Leave Request form at least 24 hour prior to the leave and have it approved by your immediate supervisor. A separate form is used for AFSCME employees.	Ext. 1325
Legal Holidays	There are a number of Legal Holidays where the College may be closed. The Massachusetts State Government Human Resources Division web page includes a complete list of legal HOLIDAYS and information on HR related matters.	Ext. 1324
Mail Services	For details on campus mailing services visit the Mail Services web site .	Ext. 1770
MBTA Massachusetts Bay Transportation Authority	The MBTA Commuter Rail stops on the Bridgewater State College Campus. Click the link below to see the latest schedule and MBTA fare information. From the MBTA web site you can access of all the commuter rail, subway and bus routes through out the state. A link on this web site also provides you with the ability to download the schedule and maps to your palm pilot or PDA Middleboro/Lakeville Line
Microsoft Campus Agreement & Other Software Downloads	The College continues to participate in the Microsoft Campus Agreement. Under the agreement, full-time faculty and employees who use computers at work have the right to use licensed Microsoft products in their home offices. If you wish to upgrade your home office computer you can contact the Technology Help Desk to sign the Microsoft Campus Agreement form and borrow the software. In addition to the Microsoft Campus Agreement staff can also request anti virus software for their home offices. To download selected software directly from the college web site go to: https://download.bridgew.edu/login.asp	Ext. 2555
Minority Staff Resources	There are a number of resources to connect with other minority and underrepresented staff, faculty and students on campus. Listed are some of the departmental web sites and contact people. Affirmative Action/Equal Opportunity - Alan Comedy, Ext. 1241 Center for Multicultural Affairs -Andrea Garr-Barnes, Ext. 6166 Disability Resource Center -Patricia Connelly Ext. 1713., TTY 508.531-6113 Office of Institutional Diversity - William Lewis, Ext.1429 GLBTA Pride Center -Lisa Forest, Ext. 1408
New Staff Orientation Program	Orientation sessions are provided by Human resources for all new staff to explore life and resources at Bridgewater State College. The program is a helpful way to start the new employee on the right informational track. It is strongly recommended that new employees attend within the first 30 days of being hired. The New Staff Orientation program is a convenient way to find out about the College's structure, and resources and will give you a sense of where your area fits into the bigger BSC picture. For frequently asked questions and the schedule of sessions go to: http://www.bridgew.edu/hr/aboutRegistration.cfm	Ext. 1324
Organizational Chart	To view the College organizational charts for the President's Office, Academic Affairs, Student Affairs, Administration and Finance, Institutional Advancement and Information Technology go to the section called Administration in the Office of Institutional Research Fact book. This information is updated annually in August.	Ext. 1704
Parking Info	For parking guidelines, a staff decal and locations to park contact the Parking Services and Connect Card Office in Hunt Hall. Information is also available on the web site at http://www.bridgew.edu/PSCC/	Ext. 1747
Police	The BSC Police Department provides protection to the BSC community around the clock, year-round. To learn more about the department and services click the link above.	Ext. 1212
Printing Services	A Copy Center located in Tillinghast Hall provides service for all academic, administrative and student organizations on the campus. The Center provides services for offset printing and color copies and works together with the mailroom to produce larger mailings for departmental needs. Link to Copy Center web site The Campus Center is also home to the Print Shop located in Room 113. The Print Shop provides the following services: Black Ink Copies, Full Color Ink Copies, Lamination, Binding, Folding, Cutting and graphic artists. For more information. Click here to access the Print Shop web page.	Copy Center Ext. 2165 Campus Center Print Shop Ext. 1275
Procurement Card	The College has a procurement card program to compliment the purchasing system. Users are given set limits on their cards and transactions are allocated to the proper cost center via the internet. For details and an application go to the Purchasing web site.	Ext. 1211
Professional Development Funds (APA Unit Members)	As a member of the APA union typically the contract allows for additional professional development funds. Please check your current union contract or with your union representative for eligibility requirements and applicable forms. These funds are separate from your departmental budget. Forms are available from the Office of Human Resources.
Professional Travel Form	Staff are required to complete a Request for Absence for Professional Travel Form when they are planning off campus trainings, conferences, site visits, etc. regardless of whether the employees is seeking reimbursement or not. This form need to be approved by your immediate supervisor, AVP or Vice President. A separate TRAVEL VOUCHER EXPENSE form for reimbursement is required for appropriate expenses not paid for in advance. For Mileage information and meal reimbursement pricing is available on the Fiscal web site under Trust Fund guidelines. Out -of-State Travel restrictions are in effect for FY'09 and FY'10. Please check with your supervisor for the latest information.	Fiscal Affairs
Office of Institutional Communications formerly Public Affairs	The Office of Institutional Communications provides a full range of media relations, integrated marketing, publications and photography services to the Bridgewater State College community including media relations, publication assistance, marketing and photography.	Ext. 1335
Publications (College Wide)	Bridgewater Magazine -Alumni, parents and friends of BSC publication Bridgewater Review -Faculty publication The Comment -Student newspaper Thebridge -Student literary and artistic publication BPod -BSC's pod cast site BSC newslog -brief web news stories and events	Institutional Communications Ext. 1335 Comment Ext. 1719
Publicizing Events	There are many ways to get information out to the campus community. Consider advertising on Cable 7 the BSC cable TV station. Contact the Office of Institutional Communications for approval of your Cable 7 advertisement. Events in the Campus Center can be posted on the TV monitors and on the outdoor marquee. For details contact the Campus Center Office.	Public Affairs Ext. 1335 Campus Center Ext. 1275
Purchasing	The Purchasing Department provides the College with centralized purchasing of goods, services and equipment. The staff has significant expertise in these areas and is a resource for procurement information for the community. Forms, standard contracts and other information can be found on the following web page. http://www.bridgew.edu/Purchasing/ See also: Procurement Card info listed above.	Ext. 1211
Senior Staff Meetings	*Senior Staff* meetings set up through the President's Office are held periodically during the academic year. Senior staff includes: Directors, Deans and Cabinet level staff. Attendance is required.
Sexual Harassment Policy	The College Sexual Harassment Policy is located on the College web page at http://www.bridgew.edu/AffirmativeAction/sexual_harassment.cfm Contact the Office of Affirmative Action for additional information on this policy and other discrimination policies and procedures.	Ext. 1241
Staff Evaluations	APA and AFSCME members are evaluated annually, however during the first year AFSCME members are evaluated at 3 months, 5 months and then annually on their anniversary date of employment. APA members during their first year are evaluated at 5 months and again at one year. After this provisional period APA staff are evaluated annually during the month of January. Copies of the evaluation form are forwarded to department supervisor by the Office of Human Resources . To review the forms see the HR forms page below: http://www.bridgew.edu/HR/forms.cfm All APA members should meet with their supervisor to discuss the evaluation process at the beginning of the academic year. This meeting will help you in understanding the process for you and the APA members who report to you.	Ext. 1324
Student Employment	The Student Employment Office is the first stop for information on student employment issues. The office can assist with posting, classification, timesheets and supervision related issues. The office also maintains a searchable database of job opportunities for students. http://www.bridgew.edu/StudentEmployment/ . Starting in the Fall 2007 a new policy is in effect for submitting timesheets on line. Be sure to familiarize yourself with the process and participate in the required trainings.	Ext. 1232
Telephone Services	For details on how to use your existing phone, getting a PAC code (long distance access) and voice mail instructions contact the Telecommunications Office. A variety of instructions are available on their web page as well as frequently asked questions http://it.bridgew.edu/Telecomm/faqs.cfm#phone The Telecommunications page also provides information on desktop faxing.	Ext. 2499
Transit Shuttle Services	A free shuttle bus provides transportation around the entire campus during the academic year. Click here for schedule information and routes.	Ext. 2094
Tuition & Fee Remission Benefit	As a part of your benefit package employees are eligible for tuition remission at state colleges and universities. Contact the Human Resources Office for details. Click here to view or print the application form. Spouses and dependent children are eligible for tuition remission only.	Ext. 1324
Union Info (APA & AFSCME)	New APA (Association of Professional Administrators) members should contact the APA Union President Jim Munise to learn about union business and meetings. All three contracts for APA, MSCA and AFSCME are available on the Human Resources web site at http://www.bridgew.edu/HR/JobClassifications.cfm
Vehicle Request	For information on reserving a college vehicle for college related business contact the Transportation Office at ext. 2094. The Transportation Office is located at 200 Great Hill Drive in rm. 226. A request form is available on the web page at: http://www.bridgew.edu/Transportation/TransPolicy.cfm	Ext. 2094
Web Page Development	Development of the BSC web site is the result of an on-going collaboration between Information Providers and the Web Team. Departmental and organizational-level content is created and maintained by each department or organization's staff. The staff members who assume this responsibility are called Information Providers (IPs.) IPs create new web content, update existing content and respond to inquiries to their department's web site. Check out the following link for web resources and additional information.	Ext. 1236
Web Sites (By Division)	The division web site includes their mission, departments within the division, staff contact names, news, events and other important links. http://www.bridgew.edu/StudentAffairs - Student Affairs http://www.bridgew.edu/Depts/AcAffairs/ - Academic Affairs http://www.bridgew.edu/AdminFin - Administration and Finance http://www.bridgew.edu/InstitutionalAdvancement/ -Institutional Advancement http://www.bridgew.edu/ExternalAffairs/ - External Affairs http://www.bridgew.edu/President/ -President's Office

~ New Staff Resource Page ~

Getting Started: A Few Links to Check Out During Your First Few Days

Alphabetical List of Resources