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COVID 19: University Events – An Updated Message from President Clark

Office of the President
Monday 8/10/2020

Subject: University Events - An Updated Message from President Clark

Please note: BSU revised this communication in response to Governor Baker’s revised order on gatherings issued on August 7, 2020.


Dear campus community,

As we approach the fall semester, we want to provide an update and guidance regarding events on the BSU campus. As you may recall, BSU canceled, postponed or moved to virtual formats all on-campus events through the end of July 2020. This current communication will cover the period of August-September 2020, unless otherwise indicated.

In our decision-making, we have continued to prioritize safety, the ongoing need to de-densify the campus and advance student success and engagement. Any approved in-person events will also need to further these priorities and comply with the state’s orders on gatherings,  which continue to be restrictive.

Virtual Events

Virtual events will remain the preference for the next two months, although it is understood that certain events cannot be held remotely and there is great value in bringing students and members of our BSU community together in person.

Leaders of recognized student organizations should contact the Center for Student Engagement at in advance of planning any virtual experience to ensure they are registered, reserved and supported appropriately. If student organizations require support from University Events or other departments, it is strongly recommended that they submit requests online through the University’s Event Management System (EMS) at  

Similarly, we are asking all other members of our campus community who wish to hold virtual events to submit requests online through the University’s EMS. This will allow University Events to ensure the appropriate campus technical and human resources are available to support virtual events and avoid too many competing events occurring at the same time.

On-campus, In-person Events

BSU will be permitting a limited number of in-person, on-campus events to occur in the fall semester.

BSU will be permitting a limited number of in-person, on-campus events to occur in the fall semester. We are asking departments and organizations on campus that wish to hold in-person events to first obtain the approval of their divisional vice president; or, in the case of student organizations, of the Center for Student Engagement; or, in the case of academic departments, of their respective college deans. Event requests will then be submitted to University Events through the EMS at   and will be reviewed for final approval by the COVID Events Planning Committee, chaired by Dan McHugh, Director of University Events.

All events that are approved must comply with BSU’s mandates regarding physical distancing and wearing a face covering as well as with Governor Baker’s gatherings order. Currently, that order imposes the following restrictions:

For indoor events

Indoor gatherings are limited to eight people per 1,000 square feet but should not exceed 25 people in a single enclosed indoor space./p>

For outdoor events

Outdoor gatherings are limited to 25 percent of a facility’s maximum permitted occupancy, or to eight people per 1,000 square feet where there is no occupancy limit. All outdoor gatherings are limited to a maximum of 50 people in a single outdoor space. Even in outdoor settings, the university’s rules on physical distancing and masks/facial coverings continue to apply.

Additionally, we are continuing to restrict the use of campus space for events sponsored by external organizations though the end of calendar year 2020. We regret having to make this decision as BSU has many wonderful partners who regularly utilize space on our campus. We will be revisiting this decision on an ongoing basis and look forward to welcoming our friends back to campus when it is safe and feasible to do so.

We trust this directive will permit our campus community to continue to engage in positive learning, service and social activities while protecting the safety of all BSU Bears. The staff in University Events look forward to working with you to plan and create enjoyable and safe events that advance your goals.

Thank you for your continued support and cooperation and enjoy the rest of these summer weeks.


Warmest regards,

Fred Clark
Frederick W. Clark Jr., Esq.