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COVID-19: Update on Student Employment - March 30, 2020

To: Non Work Study Student Employees & Graduate Assistants
Non Work Study Student Employee & Graduate Assistant Supervisors
From: Jane Thomas, Director of Operations/HRTM
Date: March 30, 2020


Re: Student Employment for March 29 – April 11, 2020 and Spring Semester 2020

This memorandum is intended to provide guidance for the payment of non-work study student employees and graduate assistants* for the weeks of March 28 – April 11, 2020. First and foremost, it is important for you to know that the President has authorized payment to all non-work study students and graduate assistant employees through April 11, 2020. Again, all students will need to enter hours on their timesheet, which would match the current work schedule for each student, and supervisors will need to approve those hours in accordance with the normal payroll processing guidelines.

In the last communication, it was announced that non-work study and graduate assistant positions may be eligible to telecommute if it appropriately applies to the type of work they perform and their work serves a critical business function. To be considered for telecommuting, a telecommuting workplan, which includes the specific duties that would be performed remotely and provides justification of the critical business function being supported, will need to be submitted to Courtney Baker in the Student Employment Office – – by April 1, 2020. All telecommuting workplans will be reviewed for approval and notification will be sent to both the student employee or graduate assistant and the supervisor.

If the individual workplan is approved, both the student and supervisor will receive notification that it is approved and can continue working through the end of the Spring 2020 semester. If the workplan is not approved, you will also receive notification and, as noted in the first paragraph above, the student employee will be paid only through April 11, 2020.

BSU has attempted to minimize the disruption in employment for our students by providing our student employees with four weeks of pay during this public health crisis. We realize that many of our student employment and graduate assistant positions are not suited for telecommuting; therefore, it is likely that many students will not be approved to continue working for the remainder of the semester. Sadly, this health crisis has forced us to make many difficult decisions to preserve the long-term financial viability of the University.

We are most grateful for your understanding and patience during this unprecedented time. Our student employees and graduate assistants have contributed to the success of our university and we appreciate everything those students have accomplished this year. By working together now, we hope to create a safe and healthy environment for our campus community and to come back stronger and ready for the next academic year.

Thank you for your attention to this very important matter. Please do not hesitate to call me with questions at 508-531-2839.

*Please note that this memorandum applies only to non-work study student employees and graduate assistants. A separate communication regarding federal work study student employees was sent to supervisors and work study students last week.